Privacy Policy
Last updated: April 17, 2026 - South African version
1. Introduction
Swift Payrolls is committed to protecting your privacy and handling personal information in line with POPIA and related South African data-protection requirements.
2. Information We Collect
We collect account details, contact information, subscription records, employer details, employee payroll inputs, South African ID or employee identifiers where provided, tax settings, generated payslip and invoice records, and limited product-usage data needed to operate the service securely.
3. How We Use Your Information
We use personal information to operate the payroll service, generate payslips and invoices, process subscriptions, provide support, improve reliability, prevent abuse, maintain security, and comply with legal obligations.
4. Data Storage and Security
Data is stored on secure cloud infrastructure with encryption in transit, access controls, audit trails, and operational safeguards appropriate to payroll and billing records.
5. Data Sharing and Disclosure
We do not sell personal information. We may share data with service providers that help run the product, including Cloudflare (hosting, storage, security, and application delivery), Paystack (secure subscription billing and payment processing), and with regulators or counterparties where required by law, consent, dispute handling, security response, or a legitimate business transfer.
6. Your Rights
You may request access, correction, deletion, objection, restriction, or portability where applicable. POPIA requests can be sent to support@swiftpayrolls.com.
7. Data Retention
Account and payroll records are retained for as long as needed to provide the service, meet contractual obligations, preserve audit history, and satisfy payroll, tax, security, and dispute-handling requirements.
8. Cookies and Tracking
We use essential cookies and related technologies for session handling, region detection, security, billing flow continuity, and basic product analytics. Disabling them may affect core functionality.
9. Children's Privacy
Swift Payrolls is intended for adults managing employment and payroll workflows. We do not knowingly collect personal information from children.
10. International Transfers
Some processing may occur outside South Africa through vetted infrastructure providers. Where that happens, we rely on contractual and organizational safeguards.
11. Changes to This Policy
We may update this policy from time to time. Material changes will be reflected here and, where appropriate, communicated through the product or by email.
12. Data Breach Notification
If a qualifying breach affects your personal information, we will investigate, contain the issue, and notify affected parties and regulators where required.
13. Contact Us
For privacy questions or POPIA requests, contact support@swiftpayrolls.com. Postal address: Swift Payrolls, Pretoria, Gauteng, South Africa.