Step by step
How to do this on Swift Payrolls
- 1
Use accounting software for financial books
Cloud accounting tools usually handle sales, expenses, bank feeds, invoices, VAT records, management accounts, and financial reporting.
- 2
Use payroll software for employee pay records
Payroll software handles employee payroll inputs, PAYE and UIF context, payslip generation, payroll history, and employee-facing documents.
- 3
Keep payroll records clear
Use Swift Payrolls to add employees, calculate payroll, preview payslips, and download PDFs for employees.
- 4
Keep accounting entries separate
Use your accounting or bookkeeping package for ledger, bank, and tax-accounting workflows outside the payslip generation process.
- 5
Choose the payroll plan by volume
Use Essential for smaller monthly runs and Pro for higher volume, reporting, and bulk generation needs.
What cloud accounting software usually does
Cloud accounting packages are built around the business ledger. They help owners and accountants track money in and out, reconcile bank activity, produce invoices, manage VAT records, and prepare financial reports.
What payroll software does differently
Payroll software is employee-record focused. It helps employers calculate pay, show deductions, generate payslips, keep payroll history, and create records employees can use as proof of income.
When you need both
A business may use accounting software for bookkeeping and Swift Payrolls for payroll documents. That is often cleaner than trying to force payslip workflows into a general bookkeeping tool.
Questions
FAQ
Is Swift Payrolls cloud accounting software?
No. Swift Payrolls is payroll software. It helps with payslips, payroll records, PAYE and UIF context, employees, and PDF payroll documents.
Can payroll software replace bookkeeping software?
Usually no. Payroll software and bookkeeping software solve different jobs. Many businesses use both.
When should a business add payroll software?
Add payroll software when employee pay records, payslips, PAYE, UIF, and payroll history need their own repeatable workflow outside the bookkeeping system.